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 Louisville-Jefferson County
 Metro Government
 Title I. GENERAL PROVISIONS
 Chapter 20. ADMINISTRATIVE CODE

  § 20.20. RECORDKEEPING AND AUDIT REQUIREMENTS; RECIPIENTS OF APPROPRIATED FUNDS.  

Latest version.
  • (A) All recipients of funds appropriated by the Council (the "recipient" or "recipients") shall be subject to audit as to the recipients' use of such funds. All recipients shall maintain full and complete records in accordance with Generally Accepted Accounting Principles as to each expenditure made from appropriated funds. Subject to the provisions of subsection (B), a recipient shall immediately upon request make all records required to be maintained by this subsection (A) available to the Metro Government Auditor or any other person designated by the Mayor or the Metro Council (the "Auditor") at a location in Jefferson County, Kentucky.
    (B) For purposes of this section, a RECIPIENT or RECIPIENTS shall be defined as any person or other entity who receives appropriated funds, including loans or forgiveness of loans, and grants, except:
    (1) Subject to subsection (F), departments or agencies of Metro Government; and
    (2) Vendors of services or supplies to Metro Government obtained by:
    (a) Competitive bidding;
    (b) Sole source contracts approved by the Metro Council; and
    (3) Wages, salaries, and benefits paid and payable to Metro employees; and
    (4) Grants from state or local governments pursuant to an economic incentive program administered by the Kentucky Economic Development Authority.
    (C) All records required to be maintained by a defined recipient under subsection (B) shall be maintained for a period of five years, and shall be provided to an Auditor without limitation or qualification. Such records, as so provided, together with the Auditor's report shall be public records disclosable to any member of the public in accordance with the provisions of the Kentucky Open Records Act, KRS 61.870 et seq.
    (D) All contracts and agreements entered into by and between Metro Government and a recipient after the effective date of this section (November 24, 2009) shall include a provision wherein and whereby the recipient acknowledges this § 20.20 and agrees to comply with its requirements.
    (E) Failure to comply with the provisions of this § 20.20 may be grounds for the Council's revocation of the appropriation to a recipient who is not in compliance.
    (F) This section shall not apply to appropriations of public funds by external agencies authorized by the Kentucky Revised Statutes.
    (Lou. Metro Ord. No. 183-2009, approved 11-24-2009)